Orderform_large

I just received another order of (my take on) the Stella blazers from Shift boutique, and they are also ordering my signature black crocheted Victoria top, pictured above. Usually, when a shop or company places an order from a designer, they will send you what is called a Purchase Order. The P.O. contains the retailer’s necessary information, including shipping & billing addresses, and lists the units they would like to order. This usually takes place twice/year around September & February, when the latest collections have been revealed and are on sale for wholesale only. The designer must then sign the Purchase Order and confirm that the desired goods will ship by a specific date, usually within 3-5 months. Many designers also offer “immediates”- revised collections of signature pieces, must-have items or overstock from last season that is ready to be shipped immediately. I deal with many immediate orders, as they are a good source of income during the between seasons and they keep retailer’s stocked with fresh looks.

I have included my order form, pictured above, which contains my information and categories for listing the items which have been ordered. I will fill in the fields with the desired pieces and send this back to the buyer to confirm the order’s details. Once they’ve approved and paid for the goods, I will begin to produce the items. Most importantly, my order form contains my terms & conditions. At times it can be very difficult to get retailers to pay you on time, this is an ongoing battle many designer’s seem to face. By stating your terms the buyer agrees that you will indeed receive payment on time, on the date specified.

4 Comments

  • 6db0829c2f2fbbe428cfb6f7dfd31d7c26630f1a_large

    Dec 2, 2009, 07.18 PMby cat

    Thanx for the info! But I can’t see the form :(

  • Ee8014d4ca996c57355c462f568cd1e7ab199fe2_large

    Nov 18, 2009, 09.55 PMby mirela

    I’m really happy for you Alison! Congrats on the order! Thanks for sharing that with us, I was always wondering how it would work. That sounds great that you get paid ahead of time. So do you already have the supplies to produce this or do you have a deal with a supplier and have to purchase them now? When on wholesale, do you go to a producer during the 3-5 months or make them in your studio and how large are these orders? Hm I have too many silly questions…sorry.

    1 Reply
    • Dahlnyc_1352392376_600_large

      Nov 19, 2009, 05.14 PMby alisondahl

      Hi Mirela.
      When I receive small (less than 20 units), “immediate” orders I always have the buyer pay ahead of time so production on my side can go as quickly as possible. If you ask the buyer up front they usually will agree. For small orders I will have an assistant help with the production and also do some of the work myself, depending upon how busy I am.
      When I am making 300 units, for instance, I use my factory in Manhattan for production. I have suppliers lined up for materials. When you receive an order, for say, $20,000, you can get loan to lend you the cost of materials up front. It is very important to make your terms clear on your order form in the beginning, for some retailers will take a very long time to pay you and take advantage of design houses- which is very unfair.
      alison

  • 270460_10150348137253272_695958271_9967575_3213856_n_large

    Nov 17, 2009, 08.04 PMby bellamabella

    thank you soo much.

    i often get commission work and im in such a rush i never give a proper P.O form

    • This is a question
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